Managing Priorities and Tasks
How many of you face the problem, I don’t have time? Or the dilemma of what to do first and last. Is prioritizing your schedule really that difficult?
Even if you are good in “To – do” lists preparation, the execution remains and that is the key here. Deciding the priority is important and prioritizing your work is not that easy but neither it is impossible. In today’s modern world of multitasking, this becomes all the way more important in corporate life.
So how do we do this? Is there any Mantra?
You have to decide what comes first. It is a crucial thing and will lead you to be more efficient and productive. The questions you need to answer are:
What comes first? What is more important? What is the opportunity cost behind each task? How do you organize?
There is no fixed formula for this, depends from person to person and situation, but the basics remains the same.
1. Make a list of all your tasks (i.e. To – do list)
List all the tasks you need to do and then rank them in order of importance. The list could be daily/weekly /monthly, daily ones are the most preferred and effective, make sure your handwriting is legible.
2. The list should be in front of you
Post or keep the list somewhere you can always see (wallet, room wall, notes section in mobile). If you always see the list, tasks will be there in your muscle memory.
3. Highlight the method
The execution of each task can be written in (notes form), i.e. the things required to complete, the exact time to complete. This will help you to remember properly.
4. Revise the list
Once written the To-do list can be revised to check for unnecessary tasks. This will help in better allocation of time.
5. Keep the focus
Identify the things that distract you from work could be phones, gadgets, social media apps. Put away those while working on priority tasks.
The key to productivity is good time management. Prioritizing is difficult but is also essential if you want to get things done. It will also help you minimize stress in your life, apart from being productive and efficient. Learning how to prioritize is not an impossible task; you just have to determine what needs to be done and how much time you need to do it.